Outsourced Check Printing and Mailing Services

Connect through API your accounting software, ERP, CRM, or business applications directly to SmartPayables to automate document generation, printing, and mailing. Whether you’re submitting jobs through an API, CSV upload, or other supported workflows, our platform simplifies high-volume document fulfillment while reducing manual processing.

SmartPayables prints and mails far more than checks. Send invoices, account statements, tax forms, legal notices, patient communications, insurance documents, marketing materials, and other business-critical correspondence from a single platform. Customize layouts with your logo, branded colors, messaging, and variable data to create professional documents that match your organization’s standards.

When checks need to be mailed alongside supporting documentation, SmartPayables ensures every payment is paired with the correct forms, letters, invoices, or remittance details. Dynamic document assembly and automated matching help reduce manual handling while improving accuracy for payroll, accounts payable, insurance payments, and customer communications.

Whether you’re mailing hundreds of monthly statements or processing thousands of business documents, SmartPayables is built to scale. Our production facilities support large batch processing, scheduled print runs, and expedited mailing services, including same-day processing for qualifying orders submitted before the daily cutoff and overnight shipping options for time-sensitive documents.

Manage document workflows across multiple companies, departments, bank accounts, or clients from a single platform. SmartPayables supports configurable account structures, user permissions, approval workflows, and reporting that make it easy for enterprise organizations, healthcare systems, financial institutions, accounting firms, and business service providers to keep operations organized while maintaining security and oversight.

Expand beyond operational mailings by incorporating branded marketing inserts, promotional materials, and customer communications into your print and mail strategy. Whether you’re sending account notices, promotional offers, or educational materials, SmartPayables helps businesses deliver personalized communications without adding internal administrative work.

Protect your payments and documents with security built into every stage of the fulfillment process. SmartPayables supports HIPAA-compliant workflows, secure data transmission, IP-based access controls, and a 17-year record with zero security breaches. Checks are printed on secure MICR check stock with multiple anti-fraud features, helping safeguard sensitive financial information from submission through delivery.

Every organization has different payment and document requirements. SmartPayables supports fully customized check layouts, statement formatting, branded documents, and personalized mail pieces that integrate seamlessly with your existing workflows. Whether you’re sending payroll checks, vendor payments, patient statements, tax forms, or customer notices, our platform adapts to your business, not the other way around.

Eliminate manual printing, stuffing, and mailing by connecting your accounting, ERP, or payment platform directly to SmartPayables via API. Upload payment data via CSV or integrate through our API to automate check printing, statement processing, document mailing, and tracking. Spend less time managing payments and more time running your business.

Know exactly where every payment and document is throughout the fulfillment process. Your secure client portal provides access to payment status, mailing activity, USPS and FedEx tracking information, reporting, tax documents, billing history, and downloadable reports. Webhooks and status updates help finance and operations teams maintain visibility from submission through delivery.

SmartPayables is designed for organizations that handle sensitive financial and customer information. Healthcare providers, financial institutions, insurance companies, accounting firms, and enterprise businesses rely on our secure infrastructure to support HIPAA-compliant document delivery, secure payment processing, and reliable audit trails while maintaining operational efficiency.

Whether you’re sending a handful of payments or processing thousands of checks and documents each month, SmartPayables grows with your business. Our industrial-scale print and mail facilities, dedicated support team, and flexible integration options allow organizations to expand payment operations without increasing internal staffing or investing in expensive equipment.